A renewable energy company is seeking an experienced Corporate Paralegal to join their legal team. The ideal candidate will have extensive knowledge and hands-on experience in various aspects of corporate governance and secretarial matters.
As a Corporate Paralegal, you will play a crucial role in supporting the General Counsel, Executive Vice President, and Company Secretary managing and organizing legal documents, as well as ensuring the utmost efficient delivery of legal services for all teams. This position requires a proactive and adaptable individual who is committed to working collaboratively with team members and is willing to undertake diverse tasks as needed to ensure effectiveness in the operations of the organization. This is a hybrid position that will be based in Houston, TX, without relocation.
Responsibilities:
- Support various corporate governance matters, including helping to organize board and shareholder meetings; managing the production of materials for meetings, including drafting of agendas; creating, reviewing and formatting presentations; and coordinating outreach/liaising with internal and external directors, shareholders and stakeholders
- Assist with a wide array of corporate matters, maintain corporate books and records, and assist with company corporate secretary activities
- Prepare quarterly reports based on information provided by outside counsel regarding paid and unpaid invoices and tracking of budget and accounts
- Provide support for day-to-day corporate secretarial matters for all entities including liaising with colleagues in various departments, personal assistants of board members and key officers, external corporate secretarial service providers, government agencies, banks and auditors
- Assist in the draft preparation of board and committee meeting minutes, written resolutions, and corporate secretary certificates
- Identify areas to improve our existing processes with technology and generally improve leverage across the team
- Assist the GC with matter management and other tasks as necessary
- Respond to requests, including KYC requests for information and documents from our internal and external auditors, regulators, financial partners and other stakeholders
- Research and analyze corporate governance items (such as policies and procedures) and track industry precedent and emerging trends
- Be responsible for internal filing and maintenance of agreements and matter management for the legal department
- Prepare expense reports, arrange travel, monitor travel and handle other administrative needs
- Work closely with outside counsel and cross-functional teams to meet and fulfill compliance, regulatory and corporate governance requirements inclusive of regulated licenses
Qualifications
- Bachelor degree or equivalent with 5+ years experience, or minimum 10 years of experience as corporate paralegal and paralegal certification
- Eligible to work in the United States
- Fluent business and legal English (oral and written)
- Demonstrated knowledge and work experience related to corporate secretary duties and functions
- Superior computer and presentation skills, including the use of Word, Excel, PowerPoint
- Experience with iManage and SharePoint to provide information-management support
- Strong communication and analytical skills with the ability to articulate issues clearly and concisely
- Creative problem-solver who can help the legal team timely meet its goals and demands
- Proven document creation and modification skills (e.g., creating redline drafts, converting PDF docs to Word, etc.)
- Ability to manage multiple competing priorities in a fast-paced environment
- Excellent interpersonal and communication skills and demonstrated ability to suggest practical advice/creative solutions in collaboration with other staffers, lawyers and members of other business lines
- Must deliver high quality work on tight deadlines
- Demonstrated ability to work independently, to take initiative and to be a proactive problem solver
If you are interested in this opportunity, please don't hesitate to apply directly.
