Executive Assistant
Full benefits upon conversion: 401k, Health, Dental, Vision
About the Organization
Our client is a high-growth water utility company focused on acquiring, building, and operating water and wastewater infrastructure in the DFW market. With more than $1B in available resources and a leadership team that has founded multiple successful utilities across Texas, the company offers a dynamic environment with broad exposure to operations, strategy, leadership, and investors.
Position Overview
The Executive Assistant will play a critical role in ensuring seamless administrative and operational support across the executive team. This position is hybrid (4 days on-site and 1 day remote) and requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a fast-moving, entrepreneurial setting. The ideal candidate is polished, dependable, and thrives on building strong relationships with internal and external stakeholders.
Key Responsibilities
Executive Support & Administration
- Manage complex calendars, schedules, and meeting logistics
- Draft and manage correspondence; act as primary communication point for executives
- Organize materials for meetings, prepare presentations, take minutes, and track action items
- Coordinate domestic and international travel, itineraries, and expense reporting
Operational Coordination
- Provide consistent onsite office support
- Facilitate hybrid meetings using Zoom, Teams, or similar platforms
- Organize and maintain both digital and physical filing systems
- Assist with company events, leadership meetings, and board-related logistics
Project & Stakeholder Support
- Conduct research, compile data, and assist with special projects
- Serve as a liaison between executives and internal/external partners
- Uphold confidentiality and handle sensitive information with complete discretion
Qualifications
- 5+ years supporting senior leaders in an Executive Assistant or similar administrative role
- Bachelor's degree preferred (or equivalent experience)
- Strong proficiency with Microsoft Office Suite, Google Workspace, Zoom/Teams, and scheduling platforms (Calendly a plus)
- Exceptional written and verbal communication skills
- Highly organized with outstanding time-management and prioritization abilities
- Comfortable in a hybrid environment, shifting seamlessly between onsite and remote work
- Demonstrated integrity and experience handling confidential information
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your resume and details on file so when we see similar roles or see skillsets that drive growth in organizations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.
That's why we recommend registering your resume so you can be considered for roles that have yet to be created.
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