Paralegal - Land Acquisition

About Us

Our client is an entrepreneurial land-based developer focused on delivering ecological restoration and nature-based solutions. They work with local, state, and federal agencies to design and implement resilient environmental projects that restore ecosystem function, improve water quality, and enhance surrounding communities. While they are a for‑profit organization, their mission is centered on environmental conservation, land stewardship, and long‑term ecological impact.

The Opportunity

Our client is seeking a Paralegal - Land Acquisition to support both the Land and Legal Departments. This role plays a critical part in coordinating transactional activities, managing due diligence, preparing documentation, and supporting the full lifecycle of land acquisition for environmental restoration projects. This is a detail‑oriented, fast‑paced position requiring exceptional organizational skills and the ability to manage multiple files simultaneously.

Key Responsibilities

Land Acquisition Support

• Prepare, review, and format draft land agreements, purchase contracts, easements, and related documents.
• Assemble document packages and prepare exhibits for land contracts.
• Assist with producing, formatting, and mailing outreach letters to landowners.
• Conduct basic landowner research to verify ownership, gather insights, and develop owner profiles.
• Maintain accurate, well‑organized files and ensure documents are properly saved and version‑controlled.

Due Diligence

• Manage feasibility study workflows in coordination with land, legal, and technical teams.
• Order and track title commitments; analyze site characteristics, land‑use compatibility, restrictions, environmental factors, and historic designations.
• Track study period deadlines, maintain updated due‑diligence schedules, and host weekly review meetings.

Closings

• Coordinate all aspects of the land‑closing process with internal teams, title companies, landowners, and counsel.
• Prepare closing checklists and ensure timely completion of all required documents.
• Assemble closing packages, ensuring accuracy of signatures, exhibits, and supporting materials.
• Track deadlines involving closings, extensions, contingencies, and earnest money deposits.

Administrative & Legal Support

• Maintain and update the Land Database to track prospects, contracts, due diligence, and closing progress.
• Monitor contract deadlines and legal obligations, coordinating action internally as needed.
• Assist in obtaining internal approvals for drafting, negotiations, and transaction advancement.
• Maintain organized acquisition files in compliance with internal document‑management procedures.

Qualifications

• 2-7+ years of experience supporting real estate, land acquisition, or transactional legal work.
• Ability to track deadlines, coordinate calendars, and manage multiple workflows simultaneously.
• Strong written and verbal communication skills with attention to detail.
• Ability to read and interpret real‑estate and legal documents (contracts, easements, title, reports).
• Experience coordinating real estate closings with title companies, outside counsel, and internal teams.
• High proficiency in Adobe, Microsoft Office, Outlook, and Teams; comfort with databases and document‑management systems.
• Associate's or Bachelor's degree preferred; Paralegal certificate or equivalent legal experience strongly preferred.