Paralegal / Legal Administrative Assistant

Position Summary

A growing mining and natural resources company is seeking a highly organized and detail-oriented Paralegal / Legal Administrative Assistant to provide comprehensive administrative and operational support to its Legal Department. This role will play a key part in supporting legal leadership, corporate governance activities, investor-related matters, and day-to-day legal operations. The ideal candidate is proactive, professional, and able to manage multiple priorities while maintaining exceptional accuracy, confidentiality, and attention to detail in a fast-paced corporate environment.

Key Responsibilities

• Provide administrative support to legal department leadership and team members.
• Manage complex scheduling and high-volume calendaring, ensuring meetings are coordinated efficiently and accurately.
• Proactively monitor calendars and resolve scheduling conflicts.
• Coordinate legal billing processes and communications with outside counsel.
• Support investor-related meetings, including logistics, scheduling, and preparation of presentation materials.
• Maintain and manage secure internal information portals and records.
• Coordinate travel arrangements and meeting logistics as needed.
• Draft, edit, proofread, and format correspondence, reports, presentations, and other business documents.
• Serve as a point of contact for internal and external stakeholders while maintaining professionalism and confidentiality.
• Assist with Board of Directors meetings, annual shareholder meetings, and other corporate governance activities, including preparation of agendas, materials, minutes, and follow-up documentation.
• Maintain legal files, contract tracking systems, and corporate records.
• Process invoices, expense reports, and purchase requests in compliance with internal policies.
• Track departmental projects, deadlines, and deliverables.
• Handle sensitive and confidential information with discretion and sound judgment.
• Perform other administrative and legal support duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 3-5 years of administrative, executive support, legal assistant, or paralegal experience.
• Demonstrated success managing complex calendars, documentation, and administrative workflows.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Adobe experience preferred.
• Experience supporting multiple stakeholders, executives, or legal professionals.
• Excellent written and verbal communication skills.
• Strong professional presence and ability to interact across all levels of an organization.
• Ability to handle confidential and privileged information with discretion and integrity.

Key Skills

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced calendaring and scheduling capabilities.
• Excellent proofreading, formatting, and document management skills.
• Strong interpersonal and communication skills.
• Ability to work independently while maintaining high standards of quality and follow-through.
• Sound judgment and professionalism when handling sensitive information.

Compensation & Benefits

• Salary: $72,000 - $88,000 annually, commensurate with experience, skills, education, and relevant qualifications.
• Comprehensive medical, dental, and vision coverage.
• 401(k) with company match.
• Tuition reimbursement and student loan repayment assistance.
• Generous paid time off and company holidays.
• Wellness programs and employee assistance resources.
• Health savings and flexible spending account options.
• Company-provided life and disability insurance, with additional voluntary coverage options available.

This is an excellent opportunity to join a collaborative legal team and support a broad range of corporate, governance, and legal operations within a growing organization.