Corporate Governance Paralegal
Corporate Governance Paralegal
Location: Miami, FL or Louisville, KY (Hybrid)
Experience: 5+ Years
About the Opportunity
We are seeking an experienced Corporate Governance Paralegal to join a collaborative in-house legal team supporting a growing organization. This role will be responsible for managing corporate governance matters, maintaining corporate records, supporting board and committee activities, and assisting with a variety of corporate legal and compliance matters. The ideal candidate is highly organized, detail-oriented, and capable of working cross-functionally with legal, finance, tax, compliance, and executive leadership teams.
Key Responsibilities
- Maintain corporate records, minute books, entity management databases, and organizational documents for domestic and international subsidiaries.
- Prepare board of directors and committee meeting materials, including agendas, resolutions, minutes, and written consents.
- Coordinate annual meetings, director and officer appointments, and corporate governance activities.
- Manage entity formations, dissolutions, mergers, conversions, and qualification filings across multiple jurisdictions.
- Assist with corporate restructuring projects, acquisitions, and other strategic transactions.
- Support SEC reporting and public company governance requirements, if applicable.
- Prepare and file state annual reports and ensure compliance with corporate filing requirements.
- Maintain corporate governance calendars and track key filing deadlines.
- Coordinate signatures, notarizations, and execution of corporate documents.
- Assist with legal department contract administration and records management processes.
- Partner with internal stakeholders including Finance, Tax, HR, Compliance, and Executive Leadership on governance and corporate matters.
- Support special projects and provide general legal operations assistance as needed.
Qualifications
- 5+ years of corporate governance, corporate paralegal, or entity management experience.
- Bachelor's degree and/or Paralegal Certificate preferred.
- Strong experience supporting board meetings, corporate records, and entity management.
- Experience maintaining minute books, corporate resolutions, and governance documentation.
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