Responsibilities
- Provide support to the Company Secretary in all company secretarial matters, including board and committee meetings, drafting minutes, and maintaining statutory records.
- Ensure compliance with relevant statutory and regulatory requirements, including the Companies Ordinance and other applicable laws and regulations.
- Assist in the preparation and filing of necessary documents, such as annual returns, statutory forms, and resolutions.
- Coordinate and manage board and committee meetings, including scheduling, agenda preparation, and collation of meeting materials.
- Draft and review corporate governance policies, procedures, and guidelines to ensure compliance and best practices.
- Maintain accurate and up-to-date records of board and committee meetings, resolutions, and minutes.
- Liaise with internal and external stakeholders, including directors, senior management, legal advisors, and regulatory authorities.
- Assist in the establishment and maintenance of corporate structures and entities, including trust administration if applicable.
- Conduct research and stay updated on corporate governance developments, regulations, and industry trends.
- Support the implementation of governance initiatives and projects as assigned.
- Handle ad hoc company secretarial tasks and projects as required.
Requirements
- Bachelor's degree in Business Administration, Law, or a related field.
- Minimum 5 years of experience as a Company Secretary in a financial services setting.
- Strong knowledge of corporate governance principles, statutory requirements, and regulations in Hong Kong.
- Proficient in reading and writing English. Fluency in Cantonese and Mandarin will be advantageous.
- Experience in trust administration is highly preferred.
- Solid understanding of board and committee meeting processes, including preparation of agendas, minutes, and resolutions.
- Excellent organizational and time management skills, with the ability to prioritize and meet deadlines.
- Strong attention to detail and accuracy in maintaining corporate records and documentation.
- Ability to handle confidential and sensitive information with discretion and professionalism.
- Excellent communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels.
- Familiarity with relevant software and tools, such as Microsoft Office Suite and company secretarial software.
